Boost your exam preparation with complete SEBA Class 9 Computer Science Chapter 3 (Office Automation Tools / Word Processing) extra questions and answers for the 2026–27 academic year. Access curated short answer questions, Very Short Answer Questions (VSAQs), long conceptual questions, fill in the blanks, and high-yield exam notes to score top marks in your annual computer science exams.
Part 1
Q1. What is a Word Processor?
Answer: A word processor is a computer program used to type, edit, format, and print documents. Examples of word processors include Microsoft Word, WordStar, and OpenOffice Writer.
Q2. List any two features of a Word Processor.
Answer: two features of a Word Processor are:
- Editing, which allows easy insertion, deletion, or modification of text.
- Formatting, which enables changing the font style, size, and color of text.
Q3. Name any two examples of word processing software.
Answer: Microsoft Word and OpenOffice Writer are examples of word processing software.
Q4. What is the use of the Quick Access Toolbar in MS Word?
Answer: The Quick Access Toolbar provides quick access to frequently used commands such as Save, Undo, and Redo, and it can be customized according to user needs.
Q5. What is the function of the Ribbon in MS Word?
Answer: The Ribbon displays tools and commands organized under different tabs, which makes document editing faster and more convenient.
Q6. What is the difference between Cut and Copy?
Answer: Cut removes text from its original location, while Copy duplicates the text without removing it from the original place.
Q7. Define formatting in MS Word.
Answer: Formatting in MS Word means changing the appearance of a document by adjusting font styles, sizes, colors, alignment, margins, and spacing to make it neat and attractive.
Q8. Differentiate between Character Formatting and Paragraph Formatting.
Answer: Character formatting affects selected text such as font, boldness, and color, while paragraph formatting affects the entire paragraph such as alignment, spacing, and indentation.
Q9. What are the types of text alignment in MS Word?
Answer: The types of text alignment in MS Word are left alignment, center alignment, right alignment, and justified alignment.
Q10. What is indentation?
Answer: Indentation is the space between the margin and the beginning of a paragraph, and it helps make the text organized and easy to read.
SEBA Class 9 Computer Science Chapter 3 Extra Questions
Q11. What is the use of a Text Box in MS Word?
Answer: A text box is used to insert and highlight text anywhere in a document and allows flexible placement and design of text.
Q12. How can you insert a shape in MS Word?
Answer: To insert a shape in MS Word, click on the Insert tab, select Shapes, choose a shape, and drag the mouse to draw it in the document.
Q13. What is the use of tables in Word?
Answer: Tables are used to organize data into rows and columns, making information clear and easy to understand.
Q14. Write the steps to insert a picture in MS Word.
Answer: steps to insert a picture in MS Word are:
- To insert a picture in MS Word, click where you want the picture.
- go to the Insert tab.
- select Picture.
- choose the image and click Insert.
Q15. What is Clip Art?
Answer: Clip Art refers to ready-made illustrations or images available in Word that can be inserted into documents to make them visually attractive.
Q16. What is WordArt used for?
Answer: WordArt is used to create decorative and colorful text effects for titles, headings, and posters.
Q17. What are symbols and special characters?
Answer: Symbols and special characters are signs such as copyright, rupee sign, degree sign, and pi that are not directly available on the keyboard and can be inserted using the Symbol option.
Q18. How do you insert page numbers in a Word document?
Answer: Page numbers can be inserted by going to the Insert tab, selecting Page Number, choosing the position, and selecting a style.
Q19. What is the difference between a Blank Page and a Page Break?
Answer: A blank page inserts a completely new empty page, while a page break moves the existing text to the next page.
Q20. What is Mail Merge and its use?
Answer: Mail Merge is a feature that combines a main document with a data source to create personalized letters, labels, or emails for multiple recipients automatically.
Part 2
Q1. What is a Spreadsheet?
Answer: A spreadsheet is a computer application used to store, organize, and process numerical data in rows and columns.
Q2. Give two examples of spreadsheet programs.
Answer: Microsoft Excel and Google Sheets are examples of spreadsheet programs.
Q3. What is the purpose of a cell in a spreadsheet?
Answer: A cell is the intersection of a row and a column where data, text, or formulas can be entered.
Q4. Mention any two features of a spreadsheet.
Answer: two features of a spreadsheet are:
- A spreadsheet can perform automatic calculations using formulas.
- It allows data organization and chart creation.
Q5. What is a formula in Excel?
Answer: A formula in Excel is an expression used to calculate values automatically.
Class 9 Computer Science Chapter 3 Important Questions SEBA 2026-27
Q6. What is a function in Excel?
Answer: A function in Excel is a predefined formula used to perform a specific task quickly.
Q7. Write two examples of functions in Excel.
Answer: The AVERAGE function is used to find the average of values, and the MAX function is used to find the largest value in a range.
Q8. What is the difference between a Workbook and a Worksheet?
Answer: A workbook is the entire Excel file that contains multiple worksheets, while a worksheet is a single sheet within a workbook.
Q9. What is the default name of worksheets in Excel?
Answer: The default names of worksheets in Excel are Sheet1, Sheet2, and Sheet3.
Q10. What is the function of the Quick Access Toolbar?
Answer: The Quick Access Toolbar provides easy access to commonly used commands such as Save, Undo, and Redo.
Q11. What is the Ribbon in Excel?
Answer: The Ribbon is the main toolbar divided into tabs such as Home, Insert, Formulas, and View, and it contains groups of related commands.
Q12. What is shown in the Address Bar?
Answer: The Address Bar displays the address of the active cell, such as A1 or B3.
Q13. What does the Formula Bar do?
Answer: The Formula Bar displays and allows editing of the contents or formulas of the active cell.
Q14. What is an Active Cell?
Answer: An active cell is the currently selected cell in a worksheet and is highlighted by a thick border.
Q15. How do you save a workbook?
Answer: A workbook can be saved by clicking File, choosing Save As, typing the file name, selecting a location, and clicking Save. It can also be saved using the shortcut key Ctrl + S.
Q16. How can you select a range of cells using the mouse?
Answer: A range of cells can be selected by clicking the first cell, dragging the mouse to the last cell, and releasing the mouse button.
Q17. What is the shortcut key to copy and paste in Excel?
Answer: The shortcut key to copy is Ctrl + C, and the shortcut key to paste is Ctrl + V.
Q18. What is the use of Undo and Redo?
Answer: Undo reverses the last action performed, while Redo repeats the action that was undone.
Q19. What is text formatting?
Answer: Text formatting means changing the appearance of text, such as font, size, style, or color, to make data clear and attractive.
Q20. How do you apply borders in Excel?
Answer: Borders can be applied by selecting the cells, clicking the Home tab, choosing the Borders option in the Font group, selecting a border style, and clicking OK.
SEBA Class 9 Computer Science Ch 3 VSAQ Notes
Q21. What is cell shading?
Answer: Cell shading is the process of adding background color to cells using the Fill Color option.
Q22. How can you rename a worksheet?
Answer: A worksheet can be renamed by right-clicking on the sheet tab, selecting Rename, typing a new name, and pressing Enter.
Q23. What are the three types of cell referencing in Excel?
Answer: The three types of cell referencing in Excel are relative referencing, absolute referencing, and mixed referencing.
Q24. Write one example of absolute referencing.
Answer: An example of absolute referencing is $C$4 multiplied by 3, where the cell address remains constant when copied.
Q25. What is relative referencing?
Answer: Relative referencing is a type of referencing in which a formula changes automatically when it is copied to another cell.
Q26. What is a circular reference?
Answer: A circular reference occurs when a formula refers to its own cell value either directly or indirectly.
Q27. How do you refer to a cell from another worksheet?
Answer: A cell from another worksheet can be referred to by using the sheet name followed by an exclamation mark and the cell address.
Q28. What does the COUNT function do?
Answer: The COUNT function counts only the cells that contain numeric values within a given range.
Q29. Write two common formula errors in Excel and their reasons.
Answer: The error DIV/0 occurs when a number is divided by zero, and the NAME error occurs when a function name is misspelled.
Q30. Name any three types of charts available in Excel.
Answer: Column charts, pie charts, and line charts are commonly available in Excel.
Part 3
Q1. What is presentation software?
Answer: Presentation software is a computer application used to display information using slides that can contain text, pictures, sounds, and videos.
Q2. Give two examples of presentation software.
Answer: Microsoft PowerPoint and Google Slides are examples of presentation software.
Q3. Mention any two features of presentation software.
Answer: Presentation software provides slide transition effects and includes a spell checker to correct spelling mistakes.
Q4. Write two applications of presentation software.
Answer: two applications of presentation software are:
- Teachers and students use presentation software for teaching and learning.
- Salespersons use it to present reports or products.
Q5. List any two components of the PowerPoint window.
Answer: The Ribbon menu and the Slides pane are two components of the PowerPoint window.
Office Automation Tools Class 9 Extra Question Answer SEBA
Q6. What is a slide layout?
Answer: A slide layout is the arrangement of objects such as text, pictures, or charts on a slide.
Q7. Mention any two types of slide layouts.
Answer: Title Slide and Two Content layouts are common types of slide layouts.
Q8. What are placeholders?
Answer: Placeholders are boxes on slides that are used to hold text, images, charts, or other content.
Q9. Write two ways of adding a new slide in PowerPoint.
Answer: two ways of adding a new slide in PowerPoint are:
- A new slide can be added by clicking the New Slide option on the Home tab.
- It can also be added using the shortcut key Ctrl + M.
Q10. Mention any two text formatting options available in PowerPoint.
Answer: Text formatting options include changing the font color or size and applying bold, italic, or underline styles.
Q11. What is a theme in PowerPoint?
Answer: A theme is a pre-designed combination of colors, fonts, and effects used to give slides a consistent and professional appearance.
Q12. What is ClipArt used for?
Answer: ClipArt is used to insert ready-made pictures or illustrations into presentation slides.
Q13. Define WordArt.
Answer: WordArt is a feature that allows users to insert decorative and colorful text with special effects.
Q14. What is the purpose of grouping objects in PowerPoint?
Answer: Grouping is used to combine multiple objects into a single unit so they can be moved, resized, or rotated together.
Q15. How can you ungroup objects in PowerPoint?
Answer: Objects can be ungrouped by selecting the grouped object, clicking the Format tab, choosing the Group option, and then selecting Ungroup.
Class 9 Computer Science SEBA Board Exam Notes 2026-27
Q16. Differentiate between Animation and Transition.
Answer: Animation refers to the movement or effects applied to text or objects within a single slide, while transition refers to the effect that occurs when moving from one slide to another.
Q17. Mention two categories of animation effects.
Answer: Entrance effects and exit effects are two categories of animation effects.
Q18. What is a custom animation?
Answer: Custom animation allows users to control how text or objects appear, move, or disappear on a slide using different animation effects.
Q19. How do you start a PowerPoint slide show?
Answer: A PowerPoint slide show can be started by clicking the Slide Show button at the bottom-right corner of the screen or by selecting Slide Show and choosing From Beginning or From Current Slide.
Q20. State two benefits of using presentation software.
Answer: two benefits of using presentation software are:
- Presentation software makes communication more visual and engaging.
- It also helps in explaining ideas clearly and supports effective learning.
💻 Exam Special Extra Questions Notice: This page provides high-yield SEBA Class 9 Computer Science Chapter 3 Extra Questions & Answers updated for the 2026–27 academic session. All additional Very Short Answer Questions (VSAQs), document formatting shortcuts, table management steps, and mail merge concepts strictly follow the latest revised Assam Board curriculum.
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